Cash payments, properly recorded
Record cash at the office in seconds with student autocomplete. Each payment auto-allocates against the oldest open invoice and issues a sequential receipt number.
Built for Zimbabwean schoolsTrack every fee. Issue every receipt. See every report.
SchoolPurse is the internal finance dashboard your bursar and admin board need — manage cash payments, surface arrears, log expenses, and watch monthly P&L without leaving the office.
Multi-tenant · Row-level isolation per school · Audit-logged
Overview
Today
Quick Payment
TODAY
$1,240
12%MONTH
$48.2K
8%OUTSTANDING
$5.4K
12 in arrears
NET
$32.1K
Income vs Expenses
6 months
IncomeExpenses
Features
Every finance task in one place
Designed for the bursar's day-to-day, not for a quarterly board meeting. Open the laptop, record the cash, print the receipt.
Arrears you can act on
Critical / Moderate / Recent badges by days overdue, per-class collection progress, total outstanding by form. Spot who to chase, today.
Printable receipts on demand
Every payment becomes a receipt with school header, registration details, amount in words, and a signature line. Print to PDF in one click.
Reports your board will actually read
Monthly income vs expenses, YTD net surplus, margin trends, expense breakdowns by category. CSV export for the auditor.
Students, fees & invoices
Enrol students (one-by-one or via CSV), set per-class fee structures, and generate a full term's invoices for every active student with one click.
Built for the admin board
Role-based access (Head, Bursar, Teacher), full audit trail, multi-tenant isolation. No parent or student logins — your data, your team only.
How it works
From spreadsheet to working dashboard in an afternoon
Four steps. No installs, no payment gateway setup, no parent onboarding required.
- 01STEP 01
Enrol your students
Add students one at a time or upload your roster as a CSV. Classes, levels, and parent contacts come along for the ride.
- 02STEP 02
Set your fee structure
Define fee items per class (Form 1 Tuition, Dev Levy, Exam Fee, Sports Levy) once. Mark which apply on registration vs every term.
- 03STEP 03
Record cash payments
When a parent pays at the office, type the student name, the amount, and the fee item. Receipts auto-number and print instantly.
- 04STEP 04
Watch the numbers
The Overview lights up with today's collections, arrears by class, monthly P&L. Export anything to CSV for the board pack.
Zimbabwe-firstBuilt for our schools, with our schools
We're working out of Harare. We know how Zimbabwean schools actually run — fees invoiced in USD, parents queuing at the bursar's window, terms broken up by sports day and prizegiving, and a WhatsApp group for everything.
SchoolPurse fits into that rhythm. No payment gateway you have to register for. No bank integration to wait six weeks for. Just a clean ledger your bursar can use the day you sign in.
Cash-first, in your office
Most parents still settle fees at the bursar's window. SchoolPurse is built around that — record the cash, hand over a receipt, done.
USD-priced by default
Fees stay in USD so they don't drift with the ZWG. Multi-currency support is on the roadmap, but USD-only handles most schools here.
Tolerant of patchy internet
Pages stay usable on slow connections. CSV exports and printable receipts keep working offline once the page is loaded.
Photos by Doug Linstedt, Abubakar Balogun, Felicia Montenegro & bill wegener on Unsplash. Flag of Zimbabwe via Wikimedia Commons (public domain).
Pricing
Honest pricing, paid termly or annually
All plans are billed in USD. Pay by EcoCash, bank transfer, or cash at the office — annual plans get two months free.
Starter
For small schools getting their finance ops off paper.
$29/ month
- Up to 200 students
- 1 admin + 1 bursar seat
- Cash & receipt tracking
- Arrears dashboard
- Email support
Most popular
Standard
For most independent schools — every core feature, no caps.
$79/ month
- Up to 1,000 students
- Unlimited admin/bursar seats
- All payments, arrears & reports
- Printable receipts & invoices
- CSV import & export
- Audit log
- Priority email support
Plus
For school groups, holdings, or anyone wanting a hand setting up.
Custom
- Unlimited students & seats
- Multiple schools in one account
- Onboarding assistance
- Custom fee structures imported
- Data migration from spreadsheets
- Quarterly check-ins
Schools are non-profit institutions in many cases — talk to us if pricing is tight, we'll work something out.
What schools are saying
Built with bursars, head teachers, and treasurers
Before SchoolPurse the bursar was reconciling a paper receipt book against an Excel sheet every Friday evening. Now she clicks one button and the term-end report is ready.
Tendai M.
Head Teacher, secondary school in Harare
The arrears view alone paid for the year. We saw three families in critical status the first morning and quietly followed up. No more guessing who owes what.
Ruvimbo C.
School Bursar, Mashonaland
I needed something I could open on my laptop in a parents' meeting without exposing the whole spreadsheet. SchoolPurse is exactly that — the right detail for the right person.
Farai N.
Board Treasurer
FAQ
Questions schools ask us
Don't see your question? Drop us a message below — we read everything.
No — and that's deliberate. SchoolPurse is a tracking tool for your admin board. Parents still pay you the way they always have (cash at the office, bank transfer, EcoCash). You record what came in; we organise it.
No. The platform is internal-only. Only your admin board members (Head, Bursar, Teachers) have accounts. Your finance data never leaves your team.
Every school has its own row-level isolated workspace in our Supabase Postgres database. We use Supabase Row-Level Security so even if someone could query the DB, they'd only ever see their own school's data.
Yes — there's a CSV import on the Students page. Columns: first_name, last_name, class, dob, gender, enrollment_date. Class names need to match what you've set up in SchoolPurse.
USD only in v1, which is how most Zim private schools invoice. The architecture supports adding ZWG/ZiG later without rebuilding anything.
The project is built on standard open-source pieces (Next.js, Supabase, Postgres) so technically yes. We don't sell a self-hosted licence today — get in touch if you need that.
Voided payments stay in the ledger with a VOID status and a reason field. The receipt remains accessible but is clearly marked. Nothing is ever hard-deleted — auditors love that.
Yes — the receipt page is print-friendly on any device. Print to PDF, share via WhatsApp, or use a thermal printer paired to a phone for office printing.
Contact
Tell us about your school
How many students? What's your current setup? We'll come back within one working day, no high-pressure sales call.
Response time
Within one working day, often same-day.